SPRUCE CREEK HIGH SCHOOL MUSICAL PERFORMING ARTS ASSOCIATION
General Meeting December 4, 2007
Call to Order: 7:05 p.m.
Susan MacKenzie, President, welcomed everyone.
Motion to approve minutes from November 6, 2007 – Jan Albert
Second – Cheri Grigg
Passed Unanimously
Treasurer Report – Terri Karol will give the report at the end of the meeting.
Adult Staffing - Lynn Kindy – no clipboards tonight! Thank you to all chaperones that helped throughout the season. All-county concessions were a success. Thank you to Kim Bouck for preparing the food for the hospitality room.
Uniforms – A round of applause for Cindy Berdeguez who has spent most of her time in the uniform closet. Bring shakos for Prism concert. Another order of band jackets will soon be submitted. Let Cindy know if you would like to order one. Cost is $45.00. All band fees must be current to place an order.
Luminary – Jan Albert received applause for her efforts in chairing the luminary event. A thank you to all those that assisted her. First day sale totals $15,475.00. Jan reported donations of $1,500.00 still to come in. Maps were being reworked for drivers for Saturday, December 8th. Bulk delivery to Skylake. Several large areas to be covered. Drivers are asked to show up at 8 a.m. Jan doesn’t anticipate that it will take the whole day. Inventory yet to sell approximately 1,200.
Silent Auction – In Tecla’s absence, Mr. Kidd reported that the Board, at their last meeting, decided to hold the Silent Auction at the high school in the spring. The date is yet to be decided. No cost to rent the facility and it would be held in conjunction with a spring concert. Refreshments in the freshman atrium. More details on this at a later date
Lakeside Jazz – Susan MacKenzie stated that they were in high gear and all are welcome to get involved this year. The next meeting will be held on Thursday in January (1/17/08) at 7 p.m. in the band room. They will be present in Tampa on January 9-12, 2008 for the FMEA festival and talking with all interested in attending the jazz festival.
Orchestra – Kevin Tilley shared that 20 or 21 made All-County from the orchestra. Starting up activities and no chaperones were needed.
Colorguard – Susan MacKenzie read Andrea Stuart’s report. Winterguard selection, 14 of the guard were selected for team A and will attend the nationals. 13 were selected for AA and they will be working on their skills and performing.
Grants and Business Partners – Susan MacKenzie read Lynn Kaiser-Conrad’s report. There was nothing new to report.
Hospitality - Susan MacKenzie read Susan Salerno’s report. Anyone interested parents should contact Susan Salerno (386) 795-6185 about the Prism Concert or if you have signed up with Susan, she will e-mail you.
Cindy Berdeguez indicated that Creekside Middle would be distributing the fresh trees and wreaths on Friday, December 7th. Any high school band student, especially guys, wishing to earn band service hours could show up between 4 to 7 p.m. to assist with the loading of the trees and wreaths. Any help would be appreciated.
Directors’ Report - Mr. Kidd reported 49 total orchestra and band members made All-County. Rehearsals for both orchestra and band will be held at Deltona High School in January. Two rehearsals will be held at Mainland High School where the concert will be held. Mr. Mark Nelson will conduct the orchestra and Dr. Bobby Adams will conduct the band. All-County transportation is on your own.
Parents check the in-service hours chart posted on the band bulletin board. Hours are current. Each student is required to have a minimum of 50 in-service points/hours to be invited to the Spring Awards Banquet at the Daytona 500 Club in May. In-service points were awarded for the luminary sale of last weekend. Involved parents will earn up to 10 points per student toward the 50 hour requirement. The banquet is scheduled for May 17th at 5 p.m. at the Daytona 500 club. There will be a dance for the students following the banquet.
In-service points are awarded by the directors. Points are awarded for the following: a fundraising activity for the music program, i.e., luminary sale, pancake breakfast, Lakeside jazz, Relay for Life, working a concession stand for band or guard, etc. Points are also awarded for service to the community, i.e., teaching middle school students, private lessons, performing for assisted living facilities, performing in church cantatas or dance concerts, duties assigned by directors to help around the music room. In-service points will also be awarded for participation in all-state rehearsals, all-county rehearsals. Each in-service point is equal to a clock hour. Parent volunteer hours (10) can also be credited to the student account. There are forms available in the band room for in-service point tracking. These forms are to be completed, signed by an official adult witnessing the activity, and then signed by Mr. Kidd, Mr. Seth or Mr. McKaig.
Since the pancake breakfast, we have logged 4,000 hours of service. That is great. We had 99 percent attendance for the luminary sale. We had 55-60 drivers on Saturday for luminary. We looked great at the parade. The City of Port Orange filmed the parade. In the process of editing a portion of the parade to send along with the field show and our application to Macy’s. Only three absences out of 190 students for the parade.
Calendar corrections – Add December 17th and December 18th, as Band Photo pick-up day. Appointment postcards will be mailed to you from the photographer. Sign-up, sit and wait. Parents, feel free to order only those photos that you want. Do not feel pressured to order only the packages that they are showing you.
Next Thursday, December 13, 2007, is the annual Prism Concert. Practices for the concert are listed on the calendar, December 10th, 3 p.m. until done, December 11th, 6 p.m. to 8:30 p.m.
CD’s were sent off of all music groups, orchestra, jazz, choral, etc. for the second round in the Grammy Signature School selection process. No names are submitted, code number is assigned. Second round will be awarded in May. Financial awards anywhere from $1,000-$25,000.
Thank Yous – Kris and Scott Light for their help in concessions and field crew this year.
The Wise’s for driving the trailer through the season. Cindy Berdequez for the uniform work. Lynn Kindy for staffing. Joe Mongato for securing the new carpet for the band room! Anthony Malena for his website updates.
Parents if you are looking for Santa items, visit the following sites
www.wwbw.com - Woodwind – Strings and Brass
www.smartmusic.com - accomp/practice program for computer
www.samashmusic.com - Everything Music!
The new orchestra shirt was displayed.
Treasurer Report – Susan MacKenzie read the treasurer’s report from the November 27th Board meeting. Cash in the bank at that time, before luminary sale totals, was $28,254.65.
Motion to adjourn – Amy Harms
Second - John Skora
Passed Unanimously
There being no further business, the meeting adjourned at 7:30 p.m.
Respectfully submitted,
Noreen K. Kearn
Secretary
NEXT BOOSTER MEETING January 8th , 2008 - 7:00 P.M.