SPRUCE CREEK HIGH SCHOOL MUSICAL PERFORMING ARTS ASSOCIATION
General Meeting September 4, 2007
Call to Order: 7:00 p.m.
Susan MacKenzie, President, welcomed everyone.
Pledge to the American Flag.
All future minutes will be posted on band website. Parents please check website, print minutes and read before next meeting.
Motion to approve Minutes of August 14, 2007 – Joe Mongato
Second – Cheri Grigg Passed Unanimously
Treasurer Report – Mr. Kidd reported that Teri Karol was at home processing all the latest band ads and updating student accounts so that statements could be e-mailed soon. The goal of $25,000.00 for football ads has been met and all indications are that we have exceeded that amount. He thanked Teri for her efforts in handling the volume of work associated with this major fundraiser.
Football Ad Report – Mr. Kidd thanked Anthony for his efforts in designing the football program. Anthony Malena explained that deadline had been extended and the book would be going to printer and available for purchase at first home game on September 14th. Still in need of photos of cheerleaders. Football player photos just received. This would probably be the largest football program ever. Well over 400 ads were received. Several problem ads were discussed or identified.
Adult Staffing - Lynn Kindy reported that the first game went well. Sign up sheets for next several games would be circulated during the meeting. Parents interested, please sign up. Volunteers in Public School (VIPS) forms should be current and on file or may need to be updated if older than five years. One cannot chaperone until your application has cleared with the county. Explained the uniform requirements for chaperone events: Black polo and khaki slacks or black polo and khaki shorts. Field crew would wear orange t-shirts and black slacks or shorts. Special sign up sheets for selling of football ad programs at games would also be available for parent sign up.
Grants - SunTrust Cause - Lynn Kaiser-Conrad again explained the SunTrust “Cause” account. Upon opening an account at SunTrust, by the deadline of October 12, 2007, keeping the account open through December 31, 2007, using the debit card issued on the account to make one purchase, and going on-line to designate Spruce Creek Band Parents Association, Inc., as your “Cause”, SunTrust would then by year-end deposit into the Spruce Creek Band Parents Association account, $100.00 for each account opened. Parents it is important to print the confirmation page out and give to the treasurer so that when the account is funded, the money can be identified as belonging to your student and the student account is credited correctly. Money will not be funded, however, in time for the Cotton Bowl expenses that will be due, before the trip. The money will be in your child’s account after December 31, 2007, for use for all other band expenses.
Uniforms - Cindy Berdeguez stated all students should wait at the uniform room for their uniforms. Please no rush at closet, things fall, etc. John’s Bridal would be back at the school on The 11th of September from 5p.m. until 7 p.m. for those that still need to be fitted. Cindy explained that Mr. Seth would like all students to be equipped with a heavy-duty poncho for marching at football games and for the upcoming Dallas trip. These ponchos could fit within their band backpacks and they would be issued with numbers that coincide with their uniform number. The cost of the heavy-duty ponchos would be $9.00 and they would have the school crest on them. One idea to offset the expense of purchasing the ponchos was to have each parent responsible for dry cleaning their son or daughter’s uniform at the Corner Cleaners. The money saved by the band could then be used to purchase the needed ponchos. It was decided that further discussion on this topic would occur at a later date.
Mrs. Kealhofer, discussed the information she obtained on the potential Hawk seat cushion fundraiser. A lengthy discussion followed on whether to pursue this fund-raiser or bring the idea back earlier next year when the seat cushions can be available at the beginning of the season. Cost $4.50. Sponsor $40.00 for ad (whatever fits in space) 5 to 7 business days. Hawk graphics. Discussion to solicit four businesses to sponsor at $100.00 each, so as to maximize band profit.
Colorguard - Andrea Stuart reported that everything was going real well. The first game was a success and many sighs of relief. Continuing to add saber work. Fastest show, ahead of the game. Martha Fabian shared how the Seabreeze students and cheerleaders were chanting at the band during Friday evening’s game and it was suggested that parents direct their letters to principal Bob Wallace, his address was available off of the Seabreeze website.
Luminary - Jan Albert reported that she has been busy with this next big fundraiser and that in November there will be information concerning pre-sale of kits. She would like two pre-sale orders from all students. Please continue to save liquid detergent 100 oz. bottles for scooping sand.
Lakeside Jazz - Susan MacKenzie reported that since the last meeting, a sponsor has been found to permit Lakeside Jazz to continue. The new mall going in off of Williamson, “Pavillion” said that they want to sponsor Lakeside Jazz. The next meeting for Lakeside Jazz is Thursday, September 20, 2007 at 7 p.m. in the band room. All interested in helping are invited to attend.
Orchestra - Kevin Tilley reported that auditions will be held on September 27, 2007 and that Solo and Ensemble will be held October 13, 2007 at Ormond Beach Middle School. The orchestra is bigger and most talented this year.
Director’s Report - Mr. Kidd said there were no changes to the calendar. Marching band contest will probably occur the weekend after FBA, not in October. The upcoming FSU trip has 76 students signed up at $36.00. This includes boxed lunch of Pizza Hut or Chic-a-ful. Two charter busses have been ordered. 29 chaperones. Cost for chaperones will be $25.00 to pay for the bus and meal. Students are to wear regular clothes. Leaving at 8 a.m. Will return very late probably 1 a.m.
Cotton Bowl Fundraiser presented to group by Doreen Dolley. Business partner, Aunt Catfish’s has agreed to allow the band to host a pancake breakfast at their restaurant. Band is responsible for securing donations of orange juice, sausage, syrup, plates, napkins, butter, etc. Aunt Catfish’s will provide pancake mix, coffee, cream, and sugar. Event would be from 8 to 10 a.m. and would be by pre-sale only. Ticket prices would be set at $5.00. Each student could sell tickets and all proceeds directly to student account to offset Cotton Bowl expenses. Twelve volunteers, some adults, needed. Possible dates for breakfast, September 29th or November 3, 2007.
Motion to conduct pancake breakfast – Kim Bouck
Second – Kris Light Passed Unanimously.
Calendar Review - Mr. Kidd, discussed the contract signed by all those planning on going to Dallas. The deadline for room deposit is September 10th. The travel itinerary handout was reviewed and discussed. Chaperones will be assigned 8 students (2 rooms). Spirit group members if at least 48 people sign up to go. Discussion of various travel options if you would just like to meet up with the band in Dallas. Cost of football ticket only is $100.00. Guaranteed to sit with music students. Cost of Southfork ranch is $42.00. No charge for competition, it is free. Hotel would be on your own. Trip will be on the Volusia County School Board consent agenda on September 25, 2007. If not pulled, it will automatically pass. Contract and deposit money needed by September 10, 2007. A parent volunteer will be needed to head up the Spirit Group. Lori Figgins and Dorene Arnold have volunteered to share this responsibility.
Sign ups are on the board for upcoming car washes. Money will be divided between all students working that particular car wash. Parent volunteers will see that car was stations are equipped with everything needed. Proceeds from the day will be split among all students working.
Grants – Lynn Kaiser-Conrad explained the need to change the name of her committee to be Grants and Business Partners.
Motion to change name from Grants Committee to Grants and Business Partners Committee – Lynn Kaiser-Conrad
Second – Kevin Tilley Passed Unanimously
Susan MacKenzie informed group of the formation of the Alumni Committee. Former alumnus Beth Hoag has volunteered to handle this.
Kris Light informed parents of window cling sale that will take place during open house and upcoming games. Window clings are sold for $3.00 and cost $1.00. Lynn Kaiser-Conrad informed the group that if anyone could sell those clings in front of Walmart, it would make the band available for grant money.
The darkness of the parking lot was discussed. Lights are on a timer and Mr. Kidd would discuss with Mr. Elliott resetting the timer. Please parents, do not park your vehicles at the curb. Busses on game night need to be parked there; also parking there disturbs the flow of traffic.
Communications – Cheri Grigg hopes to have the final e-mail list completed after open house.
Motion to adjourn – Cheri Grigg
Second Joe Mongato Passed Unanimously
There being no further business, the meeting adjourned at 8:20 p.m.
Respectfully submitted,
Noreen K. Kearn
Secretary
NEXT BOOSTER MEETING, TUESDAY, OCTOBER 2, 2007 – 7 P.M.