SPRUCE CREEK HIGH SCHOOL MUSICAL PERFORMING ARTS ASSOCIATION

General Meeting August 14, 2007

Call to Order: 7:05 p.m.

Susan MacKenzie, President, welcomed everyone to the first meeting of the new school year.

Pledge to the American Flag by C.J. Shafer, Band Captain.

Introductions by Band Directors, Guard Director and Band Board Directors followed.

Band Camp Meals - Teri Karol thanked those helping with the band camp meals. She explained that student meal selections should have been made and money turned in. No student would go without food if they had forgotten their lunch. Friday night bar-b-que covered dish event. Freshman and sophomore girls to bring a side dish, junior and senior girls to bring a dessert, all guys to bring 12 pack of soda, hot dogs to be provided by booster organization. Field show performance to begin around 5 p.m. with dinner following in the freshman atrium.

Adult Staffing - Lynn Kindy reported that sign up sheets for first game August 31, 2007, would be passed around during meeting. Volunteers in Public School (VIPS) forms should be current and on file or may need to be updated if older than five years. Explained the uniform requirements for chaperone events: Black polo and khaki slacks or black polo and khaki shorts. Also explained that chaperones are to arrive early to school before students board busses, no siblings permitted to ride bus and chaperone help would consist of various duties carrying first aid bags, helping with equipment and monitoring third quarter breaks. Special sign up sheet was passed around for the field crew chaperones who should expect to hold that position for the season as it is important to have continuity and chaperones knowledgeable with handling, loading the various equipment.

Football Ad Report - Anthony Malena explained that deadline was approaching, continue to sell ads, program printed in black and white, sold at home games. Keep checking website to see those companies that have renewed ads. Mr. Kidd stressed the importance of this fundraiser to all those new and veteran parents. The costs of running this musical program exceed $100,000.00 and the school receives a check from Mr. Egnor that amounts to $2,000.00. Three major fundraisers you will hear about, football program, luminary sale and silent auction. The $30.00 fair share ad is required by all those in the music program with proceeds going into the general fund. After the fair share ad is sold, all other ads will be split with l/2 going to the band program and l/2 going into the student’s account. Band fees $250.00, Orchestra fees $175.00.

Grants - SunTrust Cause - Lynn Kaiser-Conrad introduced Glenda Register from the SunTrust Bank on Clyde Morris Blvd., who explained that they had a program for all personal or business checking accounts opened from August 6 through October 12, 2007 when funded with a minimal amount of money would provide the account holder with a debit card to be used by November 15, 2007. Once the account holder used the debit card they would go online and register and either choose to donate to the charity of their choice (SPRUCE CREEK BAND) or select to receive a $50.00 Visa Gift Card. Gift cards and donations would be mailed by December 31, 2007. No minimum balance and no service charges on the personal or business accounts.

Uniforms - Cindy Berdeguez stated for those whose student accounts were current, parents could receive uniform items that night. Black shorts and black socks will be needed for Friday’s performance for the faculty. Orange shirts will be issued to the students. Berets with school crest have been ordered for tuba players. Their cost will be $12.00. Depending on the needs of the student, prices would range from $60.00 for a jacket, $65.00 for a dress which includes a garment bag. All students would be responsible for purchasing their own concert clothes. John’s Bridal is the vendor band is dealing with. Cindy displayed the windbreakers that were available for order, as well as the black polo shirts required by all chaperones. Cindy had another quick fundraiser of football monogrammed cushioned seats and she was looking for a parent volunteer to be responsible for their sale.

Luminary - Jan Albert reported that she had already secured the prizes for high sales of luminary kits. She also has been working on ordering supplies, saving dollars on 6 hr. candles and sand and printing expenses. Sign up sheets with drivers will need a few more names on them. December 1 and 8^th were sale dates. Assembly of kits would take place November 15 and 16^th in the band room. Please save 100 oz. liquid laundry detergent bottles that are used as the sand scoops. 35 drivers have signed up to date and more will be needed and sign up sheets will be circulated at another meeting.

Silent Auction - Tecla Lucignani explained that the date was uncertain pending the Lakeside Jazz situation. She would be passing out packets to the students in December so that they could get ready with their required auction items. She was looking forward to getting started in the New Year.

Lakeside Jazz - Susan MacKenzie reported that Lakeside Jazz is in danger of not existing due to budgetary cuts. The City of Port Orange is not authorizing any money to be used on staff. They will do everything to make it exist. 7,500 students over the last ten years have attended. Money is earned for summer scholarships. Those eligible scholarship students attend leadership camps, music camps, guard camps, etc.

Colorguard - Andrea Stuart introduced Beth Carpenter and thanked her for her help. Mr. McKaig stated there were 31 in the program. They had worked hard all summer meeting on Tuesdays and Wednesdays. He was very pleased so far. Uniforms are beautiful. Supplies are coming in. Friday morning first performance for annual faculty meeting. Band photos on Friday morning as well. Faculty is very supportive. Photos taken Friday morning will be used for any press opportunity and also the football program. Check out creekguard.com with calendar of events and the dates of SAT and ACT exams well into next summer. Please double check all dates, parents, to avoid double booking and eliminating stress for your student.

Orchestra - Kevin Tilley reported they have 20 strings and 15 winds. A very strong group this year. Activities will pick up in November and December.

Treasurer Report - Teri Karol passed out budget. Stressed importance of selling football ads as $25,000.00 was budgeted for this fundraiser and only $5,09.01 had been received to date. Student account records were e-mailed. If any problems in receiving or questions, her e-mail address is tkarol@cfl.rr.com or telephone her at 846-1000.

Director’s Report - Mr. Seth - Band Camp Report - Wonderful start, students working hard, keeping pace up even in the heat. Frequent water breaks every 25 minutes, five minute break, tents up for shade,