Spruce Creek High School Musical Performing Arts Association
General Meeting
September 21, 2004
Meeting called to order:
Rick Spitz at 7:30 pm. The next meeting will be October 5th at 7:30 pm.
There is a need for radios, please contact me with any information.
Secretary Report: Susan MacKenzie
Minutes from last meeting were distributed, read and approved. Motion to approve by Cathy Bevenger, 2nd Sharon Owens, unanimous approval.
Corresponding Secretary: B. J. Mitchell
Status of telephone list of all performing arts members, list is close but not complete. The school district still does not have everything in their files. If you have not received emails from us, please send a note to mitchinfl@aol.com About 40 addresses are being returned. We hope to have updated lists by the October meeting.
Treasury Report: Terri Karol
General Account: The Suntrust Bank account is being closed due to bank fees and the new Sunshine Bank account checks and depsit slips have just arrived. General checking has no charge at this bank. Band fees are still coming in, there is approximately $8,000 still outstanding. One quarterly payment of the grant came in. Some more London fund raising money came in. We are $4,000 short for football ads that will need to be made up somewhere.
Student Accounts: We are working on the statements. If you would like to have your account emailed to you, please contact Elaine Kinion at ekinion@kintech.com Just a reminder, the student account money is fund raising money. A portion of money fundraised by a student remains in their account for their use. However, if the student leaves the program, fundraised money must remain in the school band account.
Director’s Report: Andy Kidd, John Seth, Shawn McKaig
A thank you to all for showing up on a rescheduled date due to a hurricane. The updated calendar of performances is attached to these minutes and was discussed with all present.
The first show went as well as could be expected given the disruptions from the hurricanes. Friday ( September 24th ) a 53 passenger bus has been chartered for the Citrus High game. Bus leaves at the end of 7th period and returns at 1 am.
Mainland Thursday (September 30th) at NSB, 7 pm, we are doing the visitors concession. Practice Monday and Tuesday.
Teacher duty days do not exist. Early release days are gone.
The Pine Ridge October 14th game is moved to the 15th, rehearsal normal.
November 6th is FBA.
November 12th is a playoff game.
October 8th is the Lake Brantley game and middle school night.
St. Augustine competition is October 30th.
The Disney parade dates have been submitted. 2 of the following choices to be assigned: 1. Tuesday November 30th, 2. Tuesday December 7th 3. Wednesday December 1st and 4. Wednesday December 8th. Disney will assign from this list. Participation is voluntary but Disney will give each student 2 tickets to use within the next year for each parade done. Leave school 4 – 4:30, parade is at 8 pm. Parade for Universal Studios is still pending.
In Dec there will be a concert in the auditorium. School goes through the 17th of Dec.
All State Band auditions are September 25th. We have 24 students auditioning. Dress uniforms not needed as this is a taped audition. Audition at Deltona Middle School.
All State Orchestra auditions are at Seabreeze High School September 25th.
October 1st and 2nd will be a library fun day after school. A group of 10 –12 people from orchestra and band will work from 3 – 8 to straighten out the library. Pizza treat.
October 2nd is Port Orange Family Days. 11 O’clock Jazz Band plays at 12 noon and 12 O’clock Jazz Band plays at 1 pm.
John Seth informed us that London CD is in the works.
There was a reminder that SAC meets at 7 pm on the 3rd Tuesday of every month. They are looking for parents to be involved. Band and Orchestra has always been well represented. If you are interested, contact Mr. Kidd for more information or come to the meetings.
Guard Report: Shawn McKaig
Reported that the guard is doing well.
Band CoCaptain: Alex Bodytko
Reported that band camp is going well. The latest rehearsal was very productive.
Fundraising: Jenna Steen
Luminary Sale: We need every human being associated with the band and orchestra to work together to sell luminary kits. The 22nd and 23rd of November are the dates for Santa’s Sweat Shoppe. They will be assembling about 3500 kits. They need boxes of various sizes to pack the kits into the cars. Please save and bring to the November meeting. We also need 100 ounce liquid laundry bottles to use as sand scoops. Does anyone know of good deals on sand? Stucco sand works best. Please contact Jenna if you can help. rgsteen@bellsouth.net Also, it is possible to preorder luminaries for large groups. If you need or want Halloween luminaries, contact Jenna.
Adult Staffing: Martha Fabian
Sign ups were passed around for concessions, field crew and chaperones. There are 192 kids in the marching band. Ratio is one chaperone per 10 students. Field crew helps with podium and percussion equipment. Uniform for field crew and chaperones is the kakhi pants and garnet shirt. Concessions, jeans and a band tee shirt. Mary Mathis has garnet shirts for $ 20 each. They run large.
Motion to Adjourn: Ann Davis Second: Mr. Armstrong Approved: Unanimous
Meeting adjourned at 8:30 pm.