Spruce Creek High School Band Boosters Association General Meeting

May 4, 2004

7 PM

 

Meeting called to order by Stan Schmidt at 7PM. 

 

Pledge of Allegiance

 

Parliamentarian’s Message – Ken Palmer not present. 

 

Margaret Roberts, Attorney for the City of Port Orange reviewed the changes being made for the Articles of Incorporation and the By-Laws.   The Articles of Incorporation changes being proposed were (1) change of name of the corporation and (2) establish a board of directors with eleven members.  These changes will be filed with the State of Florida as a tax-exempt corporation if approved.  The by-laws will define the officers and their duties.  These can be amended as needed. 

 

The Articles of Incorporation and the By-laws were discussed as well as having been posted on the band web site. A quorum was established around 7:30PM. After no further discussion, a motion to adopt the Articles of Incorporation was made by Jack Friedman.  Mrs. Eales seconded the motion.  The vote to accept was yes -31 no-0.  The Articles of Incorporation were approved.  After no further discussion, a motion to adopt the By-Laws was made by Ken Lipowitz and Rick Spitz seconded the motion.  The vote to accept was yes -32 no-0.  The By-Laws were approved.   The new Articles of Incorporation and By-Laws are both approved and Margaret Roberts will submit these to the State of Florida. 

 

Secretary’s Report – Elaine Kinion

Motion to approve: Mrs. Friedman.  Seconded by: Joe Sitta.   Motion approved.

 

Corresponding Secretary’s Report – Cheryl Cunningham not present. 

 

Band Captain Report: Roberta Schmidt.

·         The banquet committee was thanked for a wonderful banquet.

·         Officer Candidate School (OCS) had their 3rd meeting today.  All candidates are exceptional.  The Officer Candidates are working in three areas – Band Banquet, painting the Freshman stands and PRISM concert. PRISM will be this Friday at 7:30PM

·         Next week there will be Drum Major tryouts and other band officers will also be announced.

·         Roberta stated it was a pleasure being Band Captain this year.

·         Parents were thanked for all of their help this year.

 

Treasurer's Report - Terri Karol & Ken Lipowitz

Ken reported that the student accounts have been updated and copies will be sent out.

Terri Karol reported that the student account balance has approximately $20,000 of which most has been raised for the London trip.  Please see updated handouts. A motion was made by to approve treasure report by Jack Friedman and   seconded by Jenna Steen. Motion approved.

 

Mr. Egnor, principal of Spruce Creek High School, spoke to the parents.  He stressed the importance of the music program and also expressed his support.  Mr. Egnor thanked the parents for their support.

 

Director’s Report: Andy Kidd

·         Mr. Kidd thanked Mr. Egnor for his support of this music program and stressed how important the support of the school administration  is for the music program

·          Please see the attached calendar of activities. 

·         All uniforms need to be turned in Friday after the Prism Concert so they can be inventoried.

·         May 17th will be the London meeting with AWOL Travel and Graeme and Linda Buchele.  All medical forms will need to be turned in and all updates completed and also copies of passports.  Room assignments and chaperone assignments will be announced. 

·         A Freshman orientation will be held May 24th from 7 – 8:30PM.  New board members need to attend.

·         Great OCS candidates this year.

·         Mr. Seth’s position will be advertised in May since this was an interim position.

 

Mr. John Seth encouraged everyone to invite folks to the Prism Concert.  He thanked all who worked at the banquet to make it beautiful as well as making it run smoothly. 

Mr. Seth thanked all for being here tonight.

 

Nominating Committee presented the slate of officers for the 2004/05 school year.

The following were nominated:

President – Rick Spitz; Vice President – Sharon Owens; Recording Secretary – Susan MacKenzie; Treasurer – Terri Karol; Assistant Treasurer – Elaine Kinion.  The following committee chairs were also presented: Communications – B J Mitchell; Adult Staffing – Martha Fabian / Jackie Spitz; Color Guard – Cathy Bevenger; Concessions - Joe Papa; Joe Papa requested withdrawal of his name for concessions; Banquet – Donna Papa and Odetta Canady was nominated from the floor as co-chair; Football Program – Nancy Norman; Lakeside Jazz Fest - Claudia Hahl; Luminaria – Jenna Steen; Nominating / Legislative – Margaret and Frank Roberts; Silent Auction - Peggy Bernardo was nominated but never confirmed for the Silent Auction chair so  Peggy Chehin was nominated from the floor for Silent Auction chair; Uniforms – Mary Mathis; Ways & Means – Vice President.

Ms. Hernandez made a motion to accept the slate of officers presented.  Odetta Canady seconded the motion. A voice vote was used to confirm officers for the 2004-05 school year.  Officers and committee chairs were approved without dissent.

 

London Trip: Mr. Kidd

Parents please be at all meetings  especially the chaperones. 

 

Band Banquet: Donna Papa

The Banquet was a big success with about 350 people attending.  A deposit is needed to reserve the Hilton again for next year.  There were 37 seniors this year.

 

Football Programs – The football ad packets are ready.  July 15 is the cut off date and after the 15th all adds will be open to anyone.  If there are no new changes to the old ads, just submit as before or as a JPEG or PDF file on a CD, disc or with camera ready artwork.  The football boosters can also sell ads after July 15th. All students must get $50 worth of ads to pay for their fair share.   If you haven’t received your student packet you may pick them up tonight.

 

Old Business: none

 

New Business:

Senior Orientation will be while the band is in London.  Mr. Kidd will check with Barbara Martin to see if they can get taken care of before leaving.     

This is Stan Schmidt’s last meeting.  He received applause for a great year during which a capital campaign drive began, new by-laws passed, fences mended, and worked with the football team. 

Thank you to all parents and students for all the hard work.  Mr. Andy Kidd has been here 19 years.  Mr. John Seth was a great pickup.  We had a great board this year.  Stan encouraged parents to stay involved.

 

Ken Lipowitz moved to adjourn.  Joe Papa seconded the motion.  Meeting was adjourned at 8:15PM.

 

Respectfully submitted: Elaine Kinion

 

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